Search

Wearing Out Your Mental Transmission – The Cost of Switching Gears

Updated: Jan 18


With most workers who can work from home it seems that there is an increased factor of constant task switching. Being ‘accessible’ to virtually anyone in your office at any time (instant messaging is a huge culprit here) can take its toll on your productivity as well as the general ability to focus on one task at a time which is what our human brains are wired to do. Here are some tips to keep the wear and tear of your mental transmission to a minimum in these changing times.


Use DND

Whatever communications tool that you use (for instance, Microsoft Teams), take advantage of the ‘do not disturb’ feature of this. Many feel that the DND feature is only for those who just don’t want to be bugged but in actuality it is a very useful and simple feature. Not only does it minimize the distracting IM popups on your screen, but it also lets your coworkers know that you need to get focused on your tasks at hand and makes them think twice about asking you something that maybe isn’t critical right now. Do Not Disturb is a great feature and widely underused when trying to remain focused.


Make a List

This is a bit old-hat but I feel it’s worth mentioning. Nothing helps you set objectives like making a concrete list of things to get done. For me, I’ve structured my list like a Kanban board where I have varying degrees of criticality for tasks that are on my plate. Based on the most critical or time-sensitive, I put those tasks into my ‘today’ bucket and then that helps me form a plan of what I need to achieve in the day. Generally, unless I am drastically deviated from my plan, I try to not shut down for the day until I’ve cleared my ‘today’ list. This helps not only with eliminating procrastination but also with keeping to your plan of just getting things done.


Prioritize Incoming Work

We all know that you will have interruptions during the day. The trick is being able to triage and prioritize unplanned work or requests. Going back to my previous point about your to-do list, as new work comes in, determine where this fits into your board and unless it’s critical to be addressed immediately, slot it into your work board to be done at a later time and go back to your plan for the day.

Human brains are not wired to ‘multi-task’ and anyone who says that they are multi-tasking are just doing one thing at a time but switching back and forth many times which really just leads to doing a poor job of the multiple things they feel they are tackling at once. Good work takes focus and the way to focus is to block the distractions. Keep your focus and you will find yourself much more productive than your multi-tasking co-workers.

Recent Posts

See All

Professional Services Automation (PSA) systems are designed – well, intended – to help us do our day-to-day jobs better in the professional services sector. This isn’t always the case and a lot of tim

Escalations are inevitable on every project. Things can be planned to the nth degree but there will still be escalations – and that’s ok. There are foundational pieces that you as a leader and project

Project Director is a role that not a lot of organizations give a lot of thought or attention towards. The Project Manager and Project Sponsor roles are very well defined and utilized but what about a